Privacy Policy
At icass-conf.com (“we,” “our,” or “us”), we are committed to safeguarding the privacy and personal data of all visitors to our website and users of our services. This Privacy Policy outlines our data collection practices, the rights of users, and how we ensure compliance with global data protection laws, including the European Union’s General Data Protection Regulation (“GDPR”) and the California Consumer Privacy Act (“CCPA”). We encourage you to read this Policy in full to understand how your data is handled when you engage with icass-conf.com.
1. Commitment to Privacy and Data Protection
We adopt a privacy-first approach across all our platforms and services. Your personal data is handled with care, transparency, and in accordance with applicable legislation. We strive to implement best-in-class security and compliance measures to protect your rights and your trust in our organization.
2. Scope of This Policy and Data Controller
This Privacy Policy applies to all personal data collected through our website, icass-conf.com, as well as any related services offered directly by us. As the data controller, we determine the purposes and means of processing your personal data. You can contact us at any time with concerns regarding data control or processing via [email protected].
3. Categories of Data Processed
We may collect and process the following categories of personal data:
a) Usage Data
Information about how you use icass-conf.com, including your IP address, browser type, pages visited, session duration, and referring URLs.
b) Account Data
Personal details provided when registering or signing up for events or services, such as your full name, email address, phone number, and postal address.
c) Profile Data
Details related to your preferences, purchase history, behavior, and interaction with our platform, including attendance records or participation in events.
d) Communication Data
Records of your communications with us, including customer service inquiries, requests for information, and support tickets.
e) Technical Data
Device information such as operating system, hardware model, browser configuration, and other system-level data needed to ensure optimal performance and security.
f) Transaction Data
Information pertaining to registrations, payment details (limited to billing information only; we do not store full card data), and any delivery of physical or digital goods.
g) Preference Data
Marketing preferences, subscriptions, consent statuses, and areas of interest related to our events or content offerings.
4. Legal Bases for Processing
We rely on the following legal bases for processing your data:
– Contractual necessity: To fulfill obligations related to your registration or participation in events.
– Legitimate interests: For communication, site security, analytics, fraud reduction, and service improvement, except where such interests are overridden by your rights.
– Consent: For marketing communications, optional cookies, and profiling, where required.
– Legal obligation: Where necessary to comply with legal and regulatory requirements.
5. Your Rights
Depending on your location and applicable laws, you may exercise the following rights:
– Right of Access: Obtain a copy of the personal data we hold about you.
– Right to Rectification: Correct inaccurate personal data.
– Right to Erasure: Request deletion of your data in certain circumstances.
– Right to Restrict Processing: Temporarily halt the processing of your data.
– Right to Data Portability: Receive your personal data in a structured, machine-readable format and transmit it to another controller.
– Right to Object: To processing based on legitimate interest or for direct marketing purposes.
To exercise any of your rights, please contact us at [email protected]. Verification of identity may be required.
6. Security Measures
We implement appropriate technical and organizational safeguards to protect your personal data, including:
– End-to-end encryption of data in transit and at rest
– Access control and authentication procedures
– Regular system audits and vulnerability assessments
– Routine data backups and disaster recovery planning
– Staff training on data protection and incident response protocols
7. International Data Transfers
Your personal data may be transferred to jurisdictions outside your country of residence. Where such transfers occur, we implement appropriate safeguards such as EU Standard Contractual Clauses and comply with applicable cross-border data transfer rules. We take steps to ensure that your data remains protected even when processed abroad.
8. Data Retention
We retain personal data only as long as necessary for the purposes for which it was collected, or as required by law. Retention schedules vary by data type:
– Usage Data: 12 months
– Account and Profile Data: Retained during the active lifecycle of your account plus 24 months
– Communication Data: 3 years from date of last contact
– Transaction Data: 6 years (for tax and compliance)
– Preference Data: Until consent is withdrawn or updated
9. Cookie Policy
Our website uses cookies and similar technologies to enhance functionality, analyze activity, personalize content, and deliver relevant advertisements.
Types of cookies we use:
– Essential Cookies: Required for core functionality such as login and navigation
– Functional Cookies: Help remember user preferences and settings
– Analytics Cookies: Analyze usage trends and improve website performance
– Performance Cookies: Measure overall platform efficiency and user engagement
10. Cookie Management and Legal Compliance
In compliance with GDPR and CCPA requirements, users have the right to manage their cookie preferences at any time. Upon your first visit to icass-conf.com, you are presented with a cookie consent tool allowing you to accept or reject specific categories of cookies. You may update your choices at any time by accessing our cookie settings from the site footer.
You may also manage cookies through your browser settings; however, disabling certain cookies may affect your experience on our site.
11. Children’s Privacy
icass-conf.com does not knowingly collect or store personal data from children under the age of 13. If we become aware that we have received personal data from a child under this age, we will delete it immediately and take steps to prevent future collection. Parents or guardians who believe their child may have submitted data can contact us at [email protected] for immediate assistance.
12. Updates to This Policy
We may update this Privacy Policy periodically to reflect updates in legal requirements, operational changes, or new data collection practices. Material changes will be communicated prominently on icass-conf.com, and continued use of our services constitutes acceptance of the revised policy.
13. Contact Information
If you have questions, requests, or concerns relating to this Privacy Policy, or if you wish to exercise your data rights under GDPR, CCPA, or other applicable laws, please contact us at:
Email: [email protected]
Website: https://icass-conf.com
We are committed to full legal compliance and protecting your privacy. Please do not hesitate to reach out with any concerns regarding your personal data.